Every day across Australia, there are hundreds, if not thousands, of events being organised, set up and attended. These events range from small, community awareness groups to the much larger annual shareholder meetings for big businesses. Whatever event you are planning on hosting, there is always one thing that needs to be organised before anything else: your speaker system. Making sure you can be heard by all your attendees is a must, no matter how big or small your event is. It is very easy to underestimate just how big a speaker system you need to hire for your event, so here are a few tips to keep in mind when planning your next event.
To make sure you can be heard properly, you need to understand the acoustics of the location you will be hosting your event at. If your event is outside, you need to hire a lot more equipment, including stands for your speakers, external power sources, audio mixers, extra cables and safety equipment for inclement weather. Hosting an event outside also means you need much longer to prepare and set up and, thus, more crew and experts who know how to set up your speaker system. While some speaker system hire companies do offer you the choice of a professional to help set up and operate the equipment, this is not always the case, so make sure whether they do or don't before you place an order.
When setting up your speaker system inside, you have to utilise the space you have to the fullest. Your speaker system is only a tool; you must make sure that it works the best it can by setting it up to maximise its output. This might include keeping all your chairs and tables closer together so the speakers have less of an area to cover, placing the speakers as high as possible so that there is less muting from natural barriers and evenly distributing your speakers around the event area in a circular pattern. Do not make the rookie mistake of keeping all your speakers at the front of the event as this will severely limit the output capacity of your speaker system.
What To Hire
It is never easy knowing exactly what to hire, and this really depends on the size of your event. Of course, speakers are a must, but if you are fielding a guest list of under 50, then you won't need the same amount, or the same model, than an event of 500 would. It is a good idea to have about one midrange speaker for every 25 guests. Once you start getting more than a handful of speakers, you will need to think about hiring a mixing unit as well as extra cables. If you are willing to spend more on the high-end speakers, your guests will experience the quality upgrade, but it will hurt your back pocket as well. A basic package for your speaker system should always include one speaker per 25 guests, excess amounts of AUX cables and sound mixing units for events with more than 80 people. That will cover your basics, but remember, if you are hosting an event outside, this list drastically increases.